Privacy Policy

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The International Lyceum Club is committed to protecting  and respecting privacy of Members. We take our responsibilities  seriously and will only use the personal data we hold in accordance with  the law.

This Privacy Notice sets out the basis on  which your personal data is handled, stored and shared by us. Please  read the following to understand what we do with your information.

1 Personal data we may collect from you 

We will collect and hold a range of  different information about you as a Member of the Club. This allows us  to provide the services of the Club and keep in contact with you.

This information may include:

a) Name;

b) Date of birth;

c) Home address ;

d) Telephone ;

e) Email ;

f) Nationality;

g) Languages;

h) Education;

i) Professional details & Employment;

j) Data relating to your interests in the club's activities

k) Date elected to membership.

2 How we use your personal data 

We use your personal data to provide the services offered by the Club. This includes (but is not limited to:

a) Administrating your Club membership;

b) Facilitating bookings to Club's events;

c) Contacting other members of the Club on your behalf;

d) Circulating information about the Club;

e) Organising social events;

f) Organising external events;

g) Administering and maintaining membership records; and

h) Processing payments and maintaining accounts.

3 Security 

We maintain physical, electronic and  procedural safeguards in connection with the collection, storage and  disclosure of your personal information. Our security procedures mean  that we may occasionally request proof of identity before we disclose  the information to you.

4 Third Party Sharing 

4.1 Third parties 

We will not share your information with third parties except in the following circumstances:

a) To carry out functions on our behalf; and

b) To organise external events (for which you have expressed an interest).

Such third parties may include the following:

a) Reciprocal clubs, in order to facilitate introductions and bookings;

b) External venues; and

c) Selected suppliers of products and services to the Club.

Following your request, the Club can provide details about any third parties that process your data.

We will not share your information with third parties who intend to use it to send marketing content to you.

4.2 Disclosures and security 

We will only share your information with  third parties that have provided sufficient guarantees in respect of  their data security measures. We require all third party contractors to  undertake the same security measures that the Club would have to take if  we were doing the processing.

4.3 Transfers abroad 

We will only transfer your personal  information to third parties based in countries outside the European  Union in very limited circumstances.

5 The legal bases for processing your personal data 

The GDPR sets out a number of different  reasons for which an organisation may collect and process your personal  data. We rely on the following legal bases:

Consent 

In specific situations, we will collect  and process your information with your consent. We will always make it  clear to you what you are consenting to and what information is  necessary for which services.

Contractual obligations  

In certain circumstances, we need your information to carry out our contractual obligations.

Legal obligations 

If we are required to by law, we may need to collect and process your information.

Legitimate interests 

 In specific situations, we require your  information to pursue our legitimate interests in a way which you might  reasonably expect as part of running our Club and providing the  services of the Club, and which will not materially impact your rights,  freedoms or interests.

In the case of special category data, we will seek your explicit consent in line with our obligations under the GDPR.

6 Your rights 

The GDPR, which applies as of 25 May 2018, gives you certain rights over your personal information:

1. Right to access your personal information;
2. Right to have your personal information kept up to date;
3. Right to have your personal information erased;
4. Right to restrict our processing of your personal information;
5. Right to have your personal information transferred from us to another organisation; and
6. Right to object to our processing of your personal information.
7. Right to lodge a complaint with the Information Commissioner’s Office.

You can submit a request to exercise any of  these rights in accordance with the GDPR. It will be free of charge,  except where we deem it unfounded or excessive.

A fuller explanation of each of these rights, and the formal request procedure, is available on request.

7 Changes to our Privacy Notice 

The Club may update this Privacy Notice as  appropriate. We will never materially change our policies or procedures  to make them less protective of personal information collected in the  past.

8 Contact us 

If you have any questions, comments or  concerns regarding this Privacy Notice or the way we handle your  personal information, or wish to make any requests, please address these  to:

Honorary Secretary
International Lyceum Club of London

info@lyceumclublondon.org